Cowles TrusTerminator: Document List

TrusTerminator Document List

Pre-Appointment Documents

• Pre-appointment letter
• List of documents needed for initial appointment
• Handout - "Terminating the Revocable Living Trust"
• Authorization form for release of confidential information
• Authorization forms to retain other professionals
• Authorization to release information to beneficiaries
• Trust Termination Confidential Data form
• Form SS-4, Application for Employer Identification Number
• Form 56, Notice Concerning Fiduciary Relationship
• Letter to IRS (enclosing Form SS-4 and/or Form 56, notifies IRS that the trust was a grantor trust created by the decedent)

Initial Correspondence

• Trustee Removal or Resignation form
• Waiver of trustee's fees
• Letter to file will with probate court
• Letter to obtain bond on acting trustee(s)
• Letter requesting Death Certificate
• Letter to the U.S. Postmaster requesting forwarding address
• Letters to insurance carriers
• Letter to tax professional
• Letter to outside counsel
• Letter to the Social Security Administration notifying of death
• Letter to acting trustee(s)
• Letters to beneficiaries explaining steps taken
• Notification by trustee to beneficiaries
• Notification by trustee to heirs/others
• Letter to trustee enclosing copies of documents

Offer to Sell

• Offer to Sell/Notice of Exercise of Option
• Letter to trustee with Offer to Sell
• Promissory Note
• Security Agreement
• Bill of Sale
• Warranty Deed
• Trustee Deed
• Schedule of Farm Personal Property Creditor Correspondence
• Letter re: Notice of Death to Health Services
• Notice to Creditors
• Letter to court filing notice to creditors
• Letter to newspaper requesting publication
• Letter to creditors accompanying notice
• Letter to court filing the Affidavit of Publication
• Letter to creditors
• Letter to court filing the Allowance/Rejection
• Notice to claimant with copy of Allowance/Rejection
• Letter to trustee enclosing copies of documents

Valuation Correspondence

• Letter to institutions requesting D.O.D. information
• Letter to decedent's employer requesting D.O.D.

Information

• Letter to appraiser requesting appraisal
• Letter to institutions notifying of Trust Tax I.D. No.
• Letter to trustee enclosing copies of documents

Real Estate Documents

• Letter to title insurer/abstracter
• Cover sheet to include legal description of real estate
• Affidavit of Death
• Cover letter to county recorder
• Letter to real estate attorney
• Letter to trustee enclosing copies of documents

Inventory Correspondence

• Letter to trustee re: inventory
• Letter to beneficiaries re: inventory
• Letter to trustee enclosing copies of documents

Trust Accounting Correspondence

• Letter to trustee(s) requesting activity for specific period
• Letter to trustee(s) requesting final activity
• Letter to trustee(s) re: trust accounting
• Letter to beneficiary(ies) re: trust accounting

Tax Correspondence

• Letter to tax professional
• Letter to IRS filing final federal income tax return
• Letter to state filing final state income tax return
• Certification cover sheet
• Letter to IRS filing federal estate tax return
• Application for discharge of trustee from personal liability
• Letter to state filing state death tax return
• Letter to IRS filing federal fiduciary income tax return
• Form 8855, Election to treat revocable trust as part of an estate
• Letter to state filing fiduciary income tax return
• Letter to beneficiary(ies) accompanying Schedule K-1
• Form 2848, Power of Attorney and Declaration of Representative
• Form 4768, Application for Extension of Time to File a Return and/or Pay U.S. Estate (and Generation-Skipping Transfer) Tax
• Form 56, Notice Terminating Fiduciary Relationship
• Letter to IRS filing Form 56
• Letter to trustee enclosing copies of documents

Disclaimer

• Qualified Disclaimer & Renunciation
• Waiver of Disclaimer
• Letter to trustee enclosing copies of documents

Testamentary Trust

• Memorandum listing assets to be distributed into trust
• Form SS-4, Application for Employer Identification Number
• Form 56, Notice Concerning Fiduciary Relationship
• Letter to IRS
• Letter to trustee(s) regarding trust

Transfer of Assets

• Letter to liquidate accounts
• Letter to life insurance companies
• Letter to transfer agent to sell securities
• Letter to stockbrokers to sell securities
• Receipts and releases
• Letter to beneficiaries with receipts and releases
• Documents transferring assets (deeds, assignments, other documents necessary to transfer assets to beneficiaries)
• Letter to beneficiaries accompanying distributions
• Closing letter to trustee(s) with copies of pertinent documents

Inventory Report

Trust Accounting Report